Rental of Facilities by External Groups – Form Home » Rental of Facilities by External Groups – Form Rental of Facilities by External Groups Rental request takes 1 – 2 weeks to process. Please submit rental request in advance. We are unable to accommodate last minute rentals. I understand Date of application submission Name of Organization requesting space Is organization a non-profit or registered charity? Yes No Other Organization Contact First Name Last Name Contact Phone Contact Email Do you have an ActiveNet account? Yes No An ActiveNet account is required to complete your rental request. You can register for your account here. Name of person making application (if different from above) First Name Last Name Date of rental event I am responsible for setup and cleanup. I agree Required start time (including your set up time) Event end time (including your clean up time) Please describe the nature of your event in as much detail as possible including activities and/or whether you are planning to bring in external contractors. How many people are expected? Set up requirements: Are chairs, tables required? (subject to availability)? Is your event religious or political in nature or hosted by a religious or political organization? Yes No Will your event be advertised and open for the public at large to attend or is the event by private invitation only (no public advertising). Will be advertised Not be advertised Will the media be present at your event? Yes No Do you intend to sell tickets or charge admission for your event? Yes No Will you be serving food and/or beverages at your event? Yes No Will you be serving alcohol at your event? (If yes, Liquor License and Serve-It-Right Certificate is required) Yes No Will you be playing recorded/copyrighted music at your event? If so, will there be dancing as well? Yes, music only. No dancing Yes, there will be music and dancing No There will be live, original music at the event. Please note that this a REQUEST for use of space only and is NOT AN APPROVED/CONFIRMED RESERVATION. Requests will be reviewed by staff and follow up will be provided to you. I understand Event insurance and/or a Special Event Permit (Liquor License) may be required. Please do not obtain event insurance and/or a Special Event Permit until your rental has been formally approved by a staff person at the rental location. I understand Pre-payment of any rental fees does not imply that your rental is approved. Please do not proceed with event planning until you have received a formal response from a staff person at the rental location. I understand Submit
